iCorporateMail

Manage postal mail and packages with one system and one process from USZoom, the leading provider of Digital Mailbox technology.

Now, employees can view and manage their mail and packages from anywhere with an app or online.

Digital document capture, sharing and storage, with complete mail accountability and history, are built right in.

Designed to Meet the Challenges of the 21st Century Workplace

Today’s workplace is characterized by a growing remote workforce, use of third-party shared workspace, disappearing administrative support, paper clutter and mishandled postal mail, decentralized document scanning, and a proliferation of junk mail. iCorporateMail will help you address these challenges with a turn-key, cloud-based solution for managing postal mail and packages.

Workers get a Digital Mailbox

Now, employees can view and manage their mail and packages from anywhere with an app or online. With just a click, they request to forward, open and scan, pick up/deliver, or shred/discard any mail item.

Digitize Document Management

Scan, share, and store incoming mail content with a centralized process. Reduce paper clutter and route mail digitally to the right individuals or departments for quick action. Complete mail history and accountability at your fingertips.

Implement in-house or outsource. The choice is yours.

You can implement iCorporateMail yourself with your current staff, or choose a certified provider partner to manage it for you, either at your office or at a remote location. The size of your company, the location of your offices, the volume of mail and packages you receive, and other cost or strategic considerations will determine which option is best for you.

What is a Digital Mailbox?

Employees log into their Digital Mailbox with an app or go online to view an exterior image of letters, packages and other mail items received at your business address. With just a click, they communicate what they want to do with each item – forward, open and scan content, pickup/deliver, or shred/discard. You may assign a Digital Mailbox to individual employees or to a department. Scanned mail content is delivered as a searchable PDF to the recipient’s digital mailbox, ready to be downloaded, shared, or stored in the cloud. Create rules for distributing mail to multiple employees.

How does it work?

Create and assign as many digital mailboxes as your organization needs. Receive business mail at your current address or at a remote business mailing address of an iCorporateMail partner provider. USZoom technology enables quick and easy capture of the outside image of each mail item, inserts the image into the recipient’s Digital Mailbox, and sends a push notification and email that new mail has arrived. Task requests from mail recipients are seamlessly communicated and integrated so mail management is fast and efficient.

Benefits to Your Business

SUPPORT MOBILITY

The reality of today’s work environment is that more employees than ever before work from home or at a shared workspace location. With iCorporateMail, workers can view and manage their mail and packages from anywhere with an app or online. They can request that mail items be forwarded to any address, mail content be scanned to receive a PDF in their Digital Mailbox, or unwanted mail be discarded. A Digital Mailbox is also a perfect solution for employees who are office-based but travel frequently.

REDUCE COSTS

In most companies, incoming mail is received, sorted multiple times, and routed for delivery at mail stops throughout the building. Digital Mailbox technology cuts costs by reducing sorting and streamlining delivery, either digitally or physically. Many companies will benefit from our highly discounted shipping rates for outgoing packages. Deliver company announcements and official documents in PDF format to each employee’s Digital Mailbox as an alternative to expensive and cumbersome postal mailings. We can even help to reduce junk mail along with the cost to receive and handle it.

IMPROVE WORKFLOW

Since employees are notified when new mail is received, it gets the attention of the right person for immediate action. Scan incoming mail content upon receipt, either on demand or according to pre-set rules, and deliver a searchable PDF to the Digital Mailbox of an individual, a group, or a department. This will reduce process time, facilitate cloud storage, and eliminate inefficient and decentralized scanning by individuals at their desk.

UPGRADE MAIL MANAGEMENT

The Digital Mailbox platform allows you to customize the services that you offer to mail recipients for managing postal mail and packages. By defining service options, you effectively set policy parameters for your work force and gain visibility to mail management throughout the organization. With easy access to a complete mail history, you will know in an instant if a piece of mail was ever received or when it was delivered to the recipient.

Your employees can view and manage their mail With an app for iPhone or Android, or go online!

Clients automatically receive a push notification to their phone or email when they receive new mail and then log into their Digital Mailbox from the app or go online.

They see a sharp image of the outside of mail or packages so they know exactly what they have in their mailbox and who sent each item, no matter where they are.

With just a tap, they can request to consolidate and forward mail and packages, scan mail content to read or store in the cloud, shred or recycle unwanted items.

For mail recipients who prefer to manage their mail from their laptop, all the functionality of the app is also available via the online interface.

iCorporateMail is easy to use, reliable, efficient, and scalable.

A turnkey, cloud-based Digital Mailbox technology platform that any size company can easily adopt. No expensive equipment or complicated IT installation required.

Seamlessly integrated with the admin operations interface, so performing tasks is efficient and simple enough for any employee to do.

Scalable, advanced, industry-leading technology that can serve any number of locations and recipients.